Bette: Ok we both have more work to do today. I will send Chad an email this afternoon and Mandy is already looking at flight options. It may make financial sense your us to take different flights. Tina and I just have to buy one ticket where you and Maria will need to buy three. Mandy is already working on those details for us.

Hector: Thanks I’ll get back to work now.

Mandy and Bette work on flight options and the confirming email to Chad.

Dear Chad:

We are looking forward to your team’s visit here next week. My full staff will be on hand to give you a thorough tour of our facility and exhibits. Hector Perez, our Curator, will join me on the trip to Florida. His wife Maria and two children (Anna 5, Julio 8) will accompany him. Anna uses a wheelchair, but her parents can easily transfer her as needed and recently she’s learned to maneuver with walking sticks. My partner Tina Kennard and our daughter Angelica (20 months) will join me for the trip down. Both our families will return to New York on Sunday.

Hector and I plan to begin our work with you on Thursday afternoon and all day Friday. We have found flights that will get us in mid morning, so we’ll have time to get settled into our rooms and either meet you for lunch or after lunch. Please send an agenda so we’ll know when and where to meet you. I have attached an agenda for our meeting on Wednesday.

9:00-10:00 Welcome, Introductions, Overview     Bette Porter, Tori Harris, Amanda Ross

10:00-10:15 Break

10:15-12:00 Tour the and exhibits                     Hector Perez, Bette Porter

12:00-1:00 Break for lunch on site                     Select Whitney board members to join us

1:00- 2:00 Tour back of house operations           Mark Stevens, Arthur Price, Charles Reed

2:00-2:15 Break

2:15-5:00 Q&A and Brainstorming                      Disney and Whitney teams

5:00-6:00 Next steps and points of emphasis for the Florida trip

We have tentatively scheduled dinner for Wednesday evening pending confirmation of your travel plans.

Tori is our Director or Marketing and Amanda leads our Sales and Special Events efforts. Mark, Arthur and Charles take care of our facility handling Construction, Security and Maintenance respectively.